Smooth Entry: How Konfica Empowers Web Summer Camp

Web Summer Camp offers plenty of hands-on workshops, dynamic networking, and inspiration around every corner - it’s not just another conference, but an experience that sparks creativity.

The Challenge

Every great conference experience starts long before the opening keynote. For Web Summer Camp, where hundreds of designers, developers, and digital professionals gather each year, one of the most important behind-the-scenes heroes is the ticketing system.

Additionally, the Web Summer Camp offers not only one ticket for the entire event, but also several ticket options, including specific days of the conference and the specific track participants wish to attend. Since most participants typically arrive at the registration desk simultaneously, it was necessary to have a system that registers them quickly and accurately.

Specifically, Web Summer Camp needed:

• Faster check-ins: Less time spent at the registration desk, less confusion and holdups

• Less manual work: No more Excel chaos. Everything from ticket sales to check-in is fully digital and mobile

• A simple, effective ticketing system that integrates seamlessly with the event website

• Tools to enhance sales flexibility — promo codes, discount coupons, and more

• Full control over payments and cash flow

• Multiple payment options for customers (bank transfers, credit card payments)

• Integration with our invoicing software to automatically create and send invoices, saving time and effort

The ability to analyse sales data and generate detailed reports

The Solution

By switching to Konfica, Web Summer Camp transformed its ticketing and check-in process:

Effortless Online Registration

Participants can secure their spot online with instant confirmation, while ticket sales remain open right up to the event - making it easy to catch those last-minute registrations.

Faster, Simpler Check-ins

With QR-code scanning and live updates, lines move fast, and staff can focus on creating a great experience instead of handling paperwork.

Full Fiscal Compliance, Zero Hassle

Invoices are generated automatically thanks to integration with invoicing tools — eliminating manual tasks, even when handling hundreds of tickets per year.

Payments & Flexible Branding

The system accepts multiple payment methods, from cards to bank transfers, and allows full customisation to reflect Web Summer Camp visual identity, ensuring a professional and cohesive customer journey.

Sales Boosting Features

Discount codes and promotional vouchers help retain loyal attendees while also drawing in new participants.

The Results

Implementing Konfica offered immediate and measurable improvements to the ticketing and registration process.

Sales Benefits

• Participants have full power during the purchase change of order, whether they want to change the order or specific order details (list of names, types of tickets or similar)

Time-Saving Benefits

• 50% faster check-in times due to QR code-based registration and real-time attendee status updates

• Dozens of hours saved by eliminating the need to transfer and manage a local database each year

• Hundreds of invoices are issued automatically, removing the need for daily manual invoice creation and ensuring full fiscal compliance

• Reduced staff training needs thanks to an intuitive interface that seasonal staff can learn quickly

Other Benefits

• Zero complaints about long queues at registration

Conclusion

Web Summer Camp is known for its laid-back vibe and friendly atmosphere. Long registration lines could easily kill that mood, so Konfica stepped in to reduce unnecessary stress at the very start of the conference.

Web Summer Camp has been using Konfica since 2024, and thanks to it, its support has resolved many challenges in a smooth and timely manner.

Konfica not only managed to reduce queues and participants' dissatisfaction while waiting to register, but has also improved internal processes. This intuitive and reliable solution met the needs of conference organisers completely and will surely be used long into the future.

Why you should choose Konfica:

• Faster, stress-free check-ins – QR code scanning and real-time updates reduce queues and cut registration time by 50%

• No more manual chaos – Eliminates Excel sheets and manual data entry with a fully digital, mobile-first system

• Effortless invoicing & compliance – Automatically generates thousands of invoices while staying fully fiscally compliant

• Boosts sales opportunities – Keep ticket sales open until the event begins, capture last-minute buyers, and increase revenue

• Flexibility for attendees – Multiple ticket types (days, tracks, or others)

• Customisable branding – Tailor the ticketing and checkout experience to reflect your event’s visual identity

• Multiple payment options – Support for credit cards, bank transfers, and more — giving customers choice and convenience

• Real-time control – Organisers can update attendee details, manage changes, and track sales instantly

• Time and cost savings – Dozens of staff hours saved per year through automation and intuitive workflows

• Zero registration complaints – Improves the attendee experience from the very first touchpoint

• Reliable support – Backed by a responsive, supportive team that understands event organisers’ needs